Email Signature Management in Office 365 & Microsoft 365

Written by: Jason Meilleur
Published: March 26, 2024

Email signatures are an essential part of your business communication. They help you convey your brand identity, contact information, and promotional messages to your recipients. However, managing email signatures for your entire organization can be a daunting task, especially if you use Microsoft 365 or Office 365.

You may have encountered some of the common challenges of email signature management, such as:

  • How to ensure that all users have consistent and professional email signatures across all devices and email clients?
  • How to update email signatures for all users without requiring their intervention?
  • How to protect your email data from being intercepted or compromised by third-party services that add email signatures?
  • How to measure the effectiveness of your email signatures and optimize them for better results?

If you are looking for a simple and easy solution to these challenges, you should consider 365 Monogram, the Outlook and Microsoft 365 email signature management service from 360 Visibility.

What is 365 Monogram?

365 Monogram is a cloud-based service that lets you create, deploy, and manage standardized email signatures for all users and devices in your Microsoft 365 or Office 365 organization. It is designed to work natively with Outlook and Outlook Web App, so you don’t need to install any software or plugins on your devices, or have your emails sent through a 3rd-party to add the signature in.

With 365 Monogram, you can:

  • Use HTML signatures with dynamic fields for things like Name, Title, Email, etc.
  • Create rules to apply different email signatures to different users, departments, or locations, based on your Active Directory data.
  • Add elements to your email signatures, such as social media icons, banners, and disclaimers.
  • Centrally manage email signatures from one location, and update them instantly for all users.

Why choose 365 Monogram?

365 Monogram offers several advantages over other email signature solutions, such as:

  • Ease of use: Automate deployment of custom email signatures to all employees and centrally manage updates. Email signatures are automatically available in each users Outlook as the default signature. No need to send files, or instructions to each user.
  • Privacy and security: Unlike some other solutions that route your emails through their servers to add email signatures, 365 Monogram adds email signatures natively inside Outlook and Office 365. This means that your emails are never sent to a third-party server, and your data is always secure and compliant with your policies.
  • Cost-effectiveness: 365 Monogram is a subscription-based service that charges you based on the number of users in your organization. You don’t need to pay for any additional software, hardware, or maintenance costs. You also get 24/7 support and regular updates from 360 Visibility.
  • Compatibility: 365 Monogram works seamlessly with Microsoft 365 and Office 365, and supports all devices and email clients that use Outlook or Outlook Web App. You don’t need to worry about email signature inconsistencies or formatting issues across different platforms.

How does 365 Monogram compare to other solutions?

There are many email signature solutions available in the market, but not all of them offer the same features and benefits as 365 Monogram. Here are some of the main differences between 365 Monogram and two of its popular competitors: CodeTwo and Exclaimer.

Feature365 MonogramCodeTwoExclaimer
Native email signature additionYesNoNo
Email data privacy and securityYesNoNo
Centralized email signature managementYesYesYes
Dynamic email signature elementsYesYesYes
Role-based access controlYesYesYes
Multiple email signature templatesYesYesYes
Email signature previewYesNoNo
Email signature templatesYesNoYes

As you can see, 365 Monogram is the only solution that adds email signatures natively inside Outlook and Office 365, and does not compromise your email data privacy and security.

How to get started with 365 Monogram?

If you are interested in trying out 365 Monogram for your organization, you can book a demo with one of our experts, who will show you how 365 Monogram works and answer any questions you may have.

365 Monogram is the ultimate email signature management solution for Microsoft 365 and Office 365 users. It can help you create and manage professional and consistent email signatures for your entire organization, while saving you time, money, and hassle.

Don’t miss this opportunity to turbo-charge your email signatures with 365 Monogram. Book a demo today.

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