When looking into project management software that is geared towards helping streamline your everyday tasks, it’s important to find an app that actually works for what you need, how you need it, and when you need it. One of the main questions our clients keep coming back to us and asking is how can we collaborate more effectively while managing our tasks? While there are many project management application tools out there, it’s important to understand what will give you the results you are looking for.
Microsoft Office 365 Planner is Microsoft’s answer to project and task management and it’s already included with your Office 365 enterprise subscription. It provides a hub for team members to get organized quickly and manage all their documents. With Microsoft Planner, teams can easily create plans, organize and assign tasks to different users and to check on progress through those dashboards. Thus, providing a centralized place where teams can work together and files can be shared while providing visibility to your whole team.
There are two components to streamline your organization. Each “plan” (category or topic) in Microsoft Planner has its own Board, and within each Board, each work item or task is represented by a Card that can have due dates, attachments, categories and conversations associated with it. Team members receive an email notification whenever they are assigned a new Card or added to a conversation.
Every Card can have documents (or pictures) attached that automatically provide rich image previews, so it is easy to understand what the Card is about at a glance. In addition, Cards can be organized on the Board into customizable columns called Buckets, which can be prioritized and tagged with colored labels.
Most third-party collaboration and work management tool applications are set up to organize your projects, to do lists, ideas, and tasks all in one place. In one glance, it can tell you which projects are being currently worked on, who’s working on what, and where something is in its process of completion.
Similar to Microsoft Planner, third-party planner apps are designed to help your team collaborate and get things done more efficiently.
While most third-party apps, like Trello, are accessed through a separate application that requires licensing based on types of users. Planner however, is an integrated solution that is set to address both project collaboration and teamwork.
There is also no additional licensing cost for Planner, making it easy to adopt and simple to use!
Planner’s most obvious strength lies in its integration with other Office 365 tools, such as Teams and Project. It not only empowers teams to effectively manage their tasks, but more importantly gives clear visibility to everyone on the team.
Planner sits somewhere between note-taking and list apps such as Microsoft’s To-Do software and is best used for teams looking to break down the plan primarily by tasks.
If you’re interested in learning more about what a Microsoft Office 365 license can do for your business, read this blog post.
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