Project at a glance
Liftow needed a secure and effective system to manage documents, reports, and policies across its various sites and departments. To address this need, Liftow implemented Microsoft SharePoint as a basic document repository. As staff added more information, the system grew organically without any defined structure, and the information became hard to find.
35%
By implementing a structured SharePoint intranet, Liftow reported a 35% reduction in time spent searching for documents and information. This optimization allowed employees to quickly locate necessary files, templates, and reports, enhancing overall productivity.
$50000
Liftow achieved annual cost savings of $50,000 through reduced paper usage, streamlined IT infrastructure, and lower training costs. The transition to SharePoint's document management system eliminated the need for physical storage and printing, while its intuitive interface minimized training expenses.
The Tools
Products and services implemented
Service
The Challenge
Unorganized Document Management and Limited Utilization of SharePoint Capabilities
"Our partnership with 360 Visibility has been transformative for Liftow. Their expertise and advisory in optimizing our SharePoint implementation were invaluable. The team at 360 Visibility took the time to understand our unique challenges and delivered a tailored solution that significantly enhanced our document management system. The results speak for themselves – improved efficiency, reduced costs, and a more streamlined workflow. We couldn’t be more pleased with the outcome and the ongoing support from 360 Visibility."
Yalak Sun
Supervisor, Information Technology - Liftow Limited
The Solution
Comprehensive SharePoint Optimization and Intranet Implementation
To address Liftow’s document management challenges and underutilization of SharePoint, 360 Visibility collaborated closely with the Liftow team to develop a comprehensive solution. This involved rebuilding the existing SharePoint setup and transforming it into a robust, user-friendly intranet site that would serve as a central hub for all employees.
360 Visibility designed a cloud-based SharePoint intranet site, branded with Liftow’s corporate style and colors, to ensure consistency and ease of use. The new intranet featured an intuitive navigation structure, making it simple for employees to locate key information, documents, and reports. The inclusion of departmental sites allowed each business area to manage and share their specific news, events, projects, and documents, fostering better communication and self-service among employees.
By fully utilizing SharePoint’s capabilities, 360 Visibility provided Liftow with a comprehensive, optimized document management system that not only addressed their initial challenges but also positioned them for greater operational efficiency and future growth.
The Results
Significant improvements in document management efficiency and overall operational productivity
1
35% Improvement in Efficiency:
Reduced time spent searching for documents, enhancing overall productivity.
2
$50,000 Annual Cost Savings:
Achieved through reduced paper usage, streamlined IT infrastructure, and lower training costs.
3
Enhanced Document Accessibility:
Quick and easy access to up-to-date documents and reports via a powerful search engine and role-based access.
4
Improved Self-Service:
Employees could independently access necessary information, reducing the reliance on IT support.
"At 360 Visibility, we understand the importance of making the most out of your Microsoft investment. Working with Liftow, we focused on understanding their specific needs to create a SharePoint solution that truly worked for them. Our goal was to ensure that their system was not only optimized but also intuitive and efficient. It was a collaborative effort that resulted in a more streamlined and productive workflow for Liftow, and we are grateful for the opportunity to support their success."
Jason Meilleur
Cloud Solutions Director - 360 Visibility
